Three Templates for Your Post-Interview Thank You Email

If you want to create a strong professional brand and leave a lasting impression with employers, you need to master the post- interview thank you email.

As soon as you are done talking with someone–whether it’s a peer or a prospective employer–you need to thank them for their time and consideration.

You should also send a hand-written note but it takes time to send a card by post; email has the advantage of delivering an instant dose of gratitude to the people who are most influential in your job search.

When writing your post-interview thank you email, keep these three things in mind:

  1. Keep it short: You don’t need to compose a long letter. Busy professionals already have too much email to read. So keep is short and sweet. A little bit of courtesy goes a long way.
  2. Keep it professional: Focus on the topics you previously discussed with the interviewer. This isn’t a time to go into personal details.
  3. Customize it: It’s okay to follow a general template with your thank you email but make sure to add enough customization that your message doesn’t look like a bad “cut-and-paste” job. In every email, reference something specific to your previous conversation. At the very least, make sure you include the right company name and job title!

To help you out, I’ve provided a couple of solid post-interview thank you email templates below!

Thank You Email After an Informational Interview

Informational interviews with people in your desired field are one of the best ways to build a professional network and get the inside track on jobs. If someone has taken time out of their busy schedule to meet with you, you absolutely must send them a thank you email. Showing some courtesy is the best way to leave a good impression with this valuable new professional contact.

Subject Line: Thank you from [[your name]]

Dear [[Contact Name]],

Thank you for taking the time from your busy schedule to discuss career opportunities in [[industry/company/location]] with me. Your comments were insightful and gave me a strategy for my ongoing job search. I will follow up on your suggestions to [[contact/attend/apply]].

[[Another paragraph with a specific reference to the conversation you had.]]

Again, your suggestions and time were much appreciated. Please let me know how if there is a way I can return the favor.

Regards,

[[Your name]]
[[Your LinkedIn URL]]

Thank You Email After a Phone Interview

An employer may conduct phone screenings with a dozen or more applicants for every job opening. You’re in a crowded field of candidates, all vying for the for opportunity to interview in-person. One way to differentiate yourself crafting a considerate post-interview thank you email as soon as you get off the phone.

Subject Line: Thank you for your time today.

Dear [[Contact Name]],

I appreciate having the opportunity to speak with you today about the [[job title]] position at [[company name]]. I’m very excited about this opportunity, as the job is a perfect match for my abilities and interests.

I am particularly interested in [[aspect of job or hiring organization.]]

[[Add personal note, specific to the conversation or share a promise resource.]]

I appreciate the time you took to interview me. I look forward to having the opportunity to meet with you with in person.

If you need any additional information from me, please feel free to contact me at any time.

Again, thank you for your time and consideration.

Sincerely,

[[Your Name]]
[[Your LinkedIn URL]]

Thank You Email After an In-Person Interview

XXX Employers tell us that sending a thank you note after an interview is an important indicator of the applicant’s interest in the position. Candidates who don’t follow-up after the interview come across as disinterested. So if you want the job, take the time to write a sincere, customized email immediately after you end the interview.

Subject: Thank you from [[Your Name]] – [[Position]]

Dear [[Contact Name]],

Thank you, again, for the time you spent with me today. I really enjoyed meeting you and exploring how I might be able to assist [[Organization]] as its next [[Job Title]].

After our conversations, I am even more confident that this position is a job I would enjoy, as well as one where I can be successful and make a valuable contribution.

I am particularly excited about [[aspect of job or hiring organization.]]

[[Add personal note, specific to the conversation or share a promised resource.]]

You mentioned that the decision on this position will be made in [[time frame provided by employer]]. I look forward to hearing your choice. In the meantime, if there is any additional information you need from me. I will be happy to promptly provide it for you.

Again, I appreciate the chance to interview with [[Organization]] and the time you spent with me.

Sincerely,

[[Your Name]]
[[Your LinkedIn URL]]