Junior Accounts Payable Specialist

Summary + OverviewThis non-exempt position is responsible for ensuring vendor invoices are processed in an accurate and timely.Position PrioritiesA basic understanding of the accounts payable process is required in order to successfully meet the requirements of this position.The essential priorities of this exempt, salaried position are to:Process vendor invoices into the accounting system for payment.Maintain accurate and complete vendor files in support of accounting reviews and other information requests.Responsibilities + TasksAdditional responsibilities of this position include, but are not limited to:Reviewing vendor invoices for completeness including ensuring appropriate approvals have been provided, mathematically correct invoices have been received and other relevant oversight to ensure accurate payments to vendors.Providing timely and accurate responses to vendors regarding their inquiries for payment.Preparing weekly check runs including print checks and matching vendor invoices to the checks for backup and archival, routing checks for approval and signature and processing for mail or overnight delivery.Collaborating with Project Managers and others responsible for invoices to ensure they understand and comply with established processes.Acting as a resource for others; responding in a timely manner to questions and inquiries.Maintain all vendor files including timely filing of vendor payments and payment backup, preparing new files for each accounting year and archiving filing for secure offsite storage.Participating in annual financial statement reviews and indirect cost audits including gathering information and researching documentation to ensure timely completion of the audits and inquiries.Regularly updating the vendor database making modifications to ensure the information is accurate and complete and supports timely payments.Reconciling invoice and/or payment inconsistencies or issues as necessaryParticipating in finance and operations team meetings to ensure streamlined workflow and enhancement of operational processes.RequirementsThis position requires a combination of skills, experience and education including, but not limited to:1-3 years of experience as an Accounts Payable Specialist.Exhibits strong initiative, ability to manage competing priorities and multiple, simultaneous tasks and the ability to work independently with little supervision.Exhibits desire to learn and cross-train in other accounting functions.Exhibits accuracy, attention to detail and strong organizational skills.Strong interpersonal, written and verbal communication skills.Basic MS Excel, Word, or similar product skills; ten-key proficient..Preferred Skills + CertificationsThere are a number of additional skills, experience and education that would be beneficial to this position including, but not limited to:Experience using an enterprise-wide accounting toolExperience as an Accounts Receivable Specialist or similar position.