Finance Coordinator

About L’Arche: At
the heart of L’Arche are people of all abilities, who build relationships of
mutual respect and friendship in which the value of each person is celebrated,
and difference is welcomed. To learn more about L’Arche and its people, watch
one of these videos. 

Headquartered
in Portland, Oregon, L’Arche USA is the umbrella
organization for 17 L’Arche communities across the United States and is itself
a member of L’Arche International.Position Summary: The Finance Coordinator is a full-time (1.0 FTE) role, reporting to the Director of Finance and Administration.  The role focuses on two critical operational areas: 1) finance and accounting support to the Director of Finance and Administration 2) administrative support for daily office operations. This is an hourly, nonexempt position based at the L’Arche USA National Office in Portland, OR.Candidate Profile:  The Finance Coordinator will bring a combination of proven finance and accounting experience along with a background in administrative support.  The ideal candidate will possess strong organizational skills, an attention to detail and accuracy, and the ability to work effectively and independently with both local and remote team members.  This person would have a working knowledge of nonprofit finances, including A/P, A/R, grant reporting, financial statements, audit preparation, general ledger, budgeting, and month and year end closing.  The future Finance Coordinator is passionate about L’Arche’s mission and possibilities.Key Responsibilities: Finance (70%)Coordinate the weekly review and mailing of all checks to vendors and following up on billing issuesOpen mail weekly with Director of Finance & Administration; endorse and log all checks following office procedure, scan and electronically file billsManage accounts payable and receivable finance paperwork and filing, including organizing files and annual archiving.  Enter transactions into QuickBooksCreate and distribute invoices to customers, respond to vendor inquiries and questionsCoordinate visa statement reconciliationsAssist with yearly financial audit preparation and reportingPerform quarterly disbursement test process and QuickBooks/donor database reconciliationsCreate and distribute quarterly financial reports to program managersSupport Finance Committee meetings, including recording and distributing meeting minutesSupport annual budgeting and community fee recalculation processesSupport development team with grant reporting and trackingAssist with bank statement reconciliation and approval processCoordinate national event accounting and invoicingSupport Director of Finance and Administration in all aspects of financial management, reporting, and forecastingAssist with bookkeeping needs of the L’Arche USA FoundationOffice Administrative Support (30%)Provide administrative and clerical support to the Director of Finance and Administration, including communications to L’Arche USA communities and staff, preparation of mailings, memos, and reportsAssist with all administrative and logistical aspects of national officeRespond to general external inquiries and/or forward to the appropriate team memberUpdate and distribute organizational calendars, and other informational materialsSupport national team technology needs, including shared file space, common calendars, collaborative software, etc.Organize and maintain electronic and paper filesAssist with basic HR support, including benefit administration, enrollment facilitation, creation of annual benefit summaries, new employee on-boarding, PTO tracking and other related tasksAssist Director of Finance & Administration with ensuring compliance with local, state, and federal agenciesTake the lead to ensure that national event venues are booked in advance and act as primary contact with event staff.  Manage registrations, logistics and evaluationsSkills/Qualifications:Commitment to the mission of L’Arche to create community with and quality services for people with intellectual disabilities3-5 years previous related work experience, nonprofit support work preferredKnowledge of nonprofit accounting procedures and fiscal managementProficiency in Microsoft Word, Outlook, Excel, QuickBooks required; experience with SharePoint, PowerPoint, Skype for Business desiredStrong work ethic and ability to work independently and prioritizeStrong oral and written communication skills, including fluency in EnglishAttention to detail and accuracyHighly organized, responsible, and team-orientedAbility to collaborate with and support remote-based members of the teamBachelor’s degree preferredThe
person in this position must be able to remain in a stationary position for
most of their day.  They must be able to
operate a computer and be able communicate with coworkers and vendors remotely
and in person. They will occasionally need to move about inside the office to
access file cabinets, copy machine, etc. How to Apply:Send your full application (cover letter, resume, and compensation requirement) to Andrew Callahan, L’Arche USA Director of Finance & Administration, at andrew@larcheusa.org.  Applications will be reviewed until the position is filled.  Salary is $20-$22/hour depending on experience, including a generous benefit package with health, dental, vision, 401k, and 4+ weeks of paid time off annually.L’Arche USA acknowledges and honors
the fundamental value and dignity of all individuals. We pledge ourselves to
creating and maintaining an environment that respects diverse traditions,
identities, and experiences. 

L’Arche is an equal opportunity
employer and does not discriminate against a job applicant or an employee
because of the person’s race, color, religion, sex (including pregnancy, gender
identity, and sexual orientation), national origin, age (40 or older),
disability or genetic information. L’Arche does not discriminate against a
person because the person complained about discrimination, filed a charge of
discrimination, or participated in an employment discrimination investigation
or lawsuit.