Discipline Legal Secretary

Discipline Legal Secretary

The Oregon State
Bar (OSB) regulates the practice of law in Oregon
and provides a variety of services to its members and the public.

Equal Opportunity Employer

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We are looking for someone to provide administrative
and legal secretarial support for the Disciplinary Counsel’s office
and related regulatory programs.

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Essential Duties include the following:

Supports three Assistant Disciplinary Counsel lawyers, as a legal
secretary, by managing and processing a disciplinary caseload, including
processing daily mail, photocopying, and filing.  Supports any and all other department lawyers
as needed.

Maintains litigation docket calendar, case tracking, and filing
systems ensuring adherence to deadlines for all stages of the investigation,
prosecution, and appeal process.

Prepares wide variety of documents from dictation and written
draft including correspondence, reports, State Professional Responsibility
Board (SPRB) memos, pleadings, trial memoranda, and appellate briefs. Prepares
form letters and initial drafts of correspondence and pleadings as appropriate.

Assists with trial preparation, including preparation of
subpoenas, maintaining contact with witnesses, arranging for service of
documents, scheduling depositions, preparing exhibits for hearing, and
preparing the record for submission in appeals. 

Supports litigation and assists with trials as needed, including
scheduling and preparing conference rooms for conferences, depositions, and
hearings as appropriate.

Manages filing systems and workflow strategies pertaining to
assigned lawyers by demonstrating good time management and organizational
skills.

Ensures SPRB submissions are in the proper format and produced in
a timely fashion for the regularly scheduled agendas.

Prepares and files disciplinary cost bills.

Assists with record management by keeping files in an orderly
fashion and, once concluded, prepares files for scanning according to record
retention policies.

Prepares open files for public record reviews in accordance with
public records guidelines.

Processes invoices for investigation and litigation expenses.

Performs data entry processes, opening, closing, and tracking
matters as appropriate.

Interacts extensively with members, the public, volunteers, other
bar departments, and other agencies regarding membership status, disciplinary
records, complaint procedures, and related subjects within the responsibility
of Regulatory Services and Disciplinary Counsel’s Office.

Coordinates travel plans for Assistant Disciplinary Counsel, Bar
Counsel, and witnesses, including preparation of reimbursement and other
expense reports.

Models behavior that values diversity and incorporates inclusive
and culturally competent practices.

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Candidates may have any
satisfactory equivalent combination of the following experience & training
that ensures the ability to perform the work. 

High
school diploma or equivalent certificate. Additional course work in college or
business school preferred.

Five
years progressively responsible secretarial experience in a legal office
environment involving litigation and/or appellate work.

Experience
with office record-keeping and reporting systems, financial record-keeping
systems, and administrative organization methods.

Experience
working in an environment dealing with ethics rules and principles desired.

Experience
with document management and litigation support programs desired.

Experience
with the Microsoft Office Suite in a Microsoft Windows environment with
particular emphasis on Word, Excel, and Outlook. Experience with database
programs. Ability to become familiar with OSB-specific programs and software.

Ability
to type 70 WPM with accuracy.

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For this salary range, the minimum is
$22.93 per hour. The OSB
offers excellent benefits including
voluntary 6% participation in the PERS program.

Send resume with a cover letter to
Director of Human Resources, Attention: LS, Oregon State Bar, P. O. Box 231935,
Tigard, OR 97281. Fax to 503-598-6985 or e-mail to hr@osbar.org.