Administrative Coordinator

St. Vincent de Paul, Portland Council



POSITION: Administrative Coordinator

Part time non-exempt reporting
to the Executive Director

Open until filled

$17.00 per hour


The Organization Established in Oregon in 1869
with the founding of St. Vincent’s hospital, the Society of St. Vincent de Paul
is a worldwide Catholic organization of laypersons, open to all who wish to
live their faith by loving and serving their neighbor. Employees share our
mission to serve the less fortunate with love and dignity, without
judgement or discrimination. To help people escape the cycle of poverty, we give
assistance to those lacking the necessities of life, offering a hand up rather
than a handout. The Portland Council
serves five counties through a network of 1,700 volunteers from 48 Conferences
organized by local Catholic parishes. Visit our website to learn more.

 The Position The Administrative Coordinator
contributes to the mission by supporting the Executive Director, Board of
Directors and all departments of the organization. The primary role is to
maximize effectiveness and efficiency of the office by providing a high level
of administrative support to the Executive Director and his staff. This
position also serves as the front desk receptionist in the administrative
office. It is anticipated that this position will move to full time status at
some point.

 The Administrative Coordinator
manages multiple priorities and proactively addresses the workload and schedule
challenges of the executive office. The responsibilities include: preparing
correspondence, agendas, reports and presentations; preparing and distributing
advance materials for Board meetings, recording and producing the minutes of
Board meeting; assisting with mailings and special events; support of development
and fundraising; providing telephone back-up for incoming calls to Emergency
services; coordinating with vendors for the purchase of outside services; working
with IT to provide content for the website, and other duties as assigned by the
Executive Director.

Requirements High school diploma required,
and a bachelor’s degree preferred. At least two years’ experience
as an administrative coordinator or executive assistant. Non-profit, social services and
fundraising experience preferred. The ability to ensure a high
level of trust with sensitive and confidential information. Excellent communications skills,
sound judgement, and decision making, plus excellent interpersonal skills with diverse
staff, volunteers and clients.High proficiency with a variety
of technology and office programs.Must have an understanding of
business administration and office organization and practices.

 To Apply: Submit a cover letter and
resume electronically or by mail. Email submission to: Mail to: Brian Ferschweiler, Executive Director St. Vincent de Paul, Portland Council PO Box 42157 Portland, Oregon 97242